Review Health and Safety Procedures in the Workplace

What Does This Unit Mean?

This unit is about reviewing workplace health and safety arrangements to determine whether they remain suitable, effective and compliant with legal and workplace requirements.

The unit requires learners to plan and carry out a structured review, identify hazards and non-compliances, evaluate existing arrangements and develop recommendations for improvement.

In simple terms, this unit is asking: “Can you systematically review workplace health and safety arrangements, identify areas for improvement and develop an action plan to improve performance?”

What Competence Does This Unit Require?

You are expected to demonstrate that you can:

• Plan and organise a workplace health and safety review.
• Obtain authorisation and agree the scope of the review.
• Identify suitable information sources and resources.
• Conduct workplace inspections and reviews.
• Identify hazards and non-compliances.
• Compare current performance with previous reviews.
• Consult relevant persons.
• Develop recommendations and corrective actions.
• Produce an action plan.
• Report findings and monitor improvements.

The focus is not on carrying out a simple inspection.

The focus is on demonstrating that you can plan, conduct, report and follow up a structured review of workplace health and safety arrangements.

Evidence Requirements: Unit 02

1. How do you obtain authorisation and agree the scope of the review?

   Maps to AC 1.1, 1.2

   Evidence Examples:

   • An email, meeting minutes, review request, authorisation record or review plan showing approval to conduct the review from the person responsible for the workplace.
   • Evidence showing the agreed work schedule, purpose, scope, priorities and timescales for the review.

2. How do you identify the areas to be reviewed and the methods to be used?

   Maps to AC 1.3

   Evidence Examples:

   • A review plan, inspection programme, audit schedule or review checklist identifying the areas of the workplace selected for review.
   • Evidence showing the review methods to be used, such as inspections, interviews, document reviews or observations.

3. How do you identify suitable resources and documentation for the review?

   Maps to AC 1.4

   Evidence Examples:

   • A review checklist, document register, audit plan or review plan identifying the documents and resources required for the workplace under review.
   • Evidence showing the documents reviewed, such as risk assessments, procedures, inspection records or incident reports.

4. How do you brief people involved in the review?

   Maps to AC 1.5

   Evidence Examples:

   • Meeting minutes, briefing records, emails or review communications explaining the purpose of the review and the process to be undertaken.
   • Evidence showing that those involved understood their role in the review process.

5. How do you ensure appropriate personal protective equipment (PPE) is used during the review?

   Maps to AC 2.1

   Evidence Examples:

   • A risk assessment, site rules, PPE requirements or inspection records identifying the protective clothing and equipment suitable for the workplace under review.
   • Evidence showing that appropriate PPE was identified and used during the review activities.

6. How do you ensure the review covers all relevant workplace activities?

   Maps to AC 2.2

   Evidence Examples:

   • A completed review checklist, inspection report, audit report or review plan showing that working practices were researched and all areas covered, including those needing special checking.
   • Evidence showing that all relevant areas, activities and operations were considered.

7. How do you compare current findings with previous reviews?

   Maps to AC 2.3

   Evidence Examples:

   • Previous inspection reports, audit reports, review reports or action plans.
   • Evidence recording the differences between previous review findings and the current situation.

8. How do you identify hazards and non-compliances?

   Maps to AC 2.4

   Evidence Examples:

   • A completed inspection report, audit report, workplace review or hazard identification record.
   • Evidence listing the health and safety hazards that could cause serious harm in the workplace.

9. How do you consult with responsible persons and develop recommendations?

   Maps to AC 2.5

   Evidence Examples:

   • Meeting minutes, consultation records, emails or review records showing consultation with the responsible person on the findings.
   • Evidence listing non-compliances in priority order and showing agreed recommendations to control hazards.

10. How do you develop an action plan to improve health and safety?

    Maps to AC 2.6

    Evidence Examples:

    • A completed action plan for improving health and safety showing recommendations, responsibilities, target dates and monitoring arrangements.
    • Evidence showing how follow-up, implementation of recommendations and corrective action will be monitored.

11. How do you report the findings of the review?

    Maps to AC 2.7

    Evidence Examples:

    • A completed review report, audit report, inspection report or presentation evaluating and summarising the findings.
    • Evidence showing that the findings were reported in accordance with established instructions and the action plan, and submitted to the appropriate manager, supervisor or responsible person.

12. How do you monitor implementation of recommendations and corrective actions?

    Maps to AC 2.6 (follow-up and monitoring element)

    Evidence Examples:

    • Follow-up inspection reports, action plan reviews, progress reports or management review records showing monitoring of the action plan.
    • Evidence showing completed actions, outstanding actions or further improvements identified.