Supervise the Health, Safety and Welfare of a Learner in the Workplace

What Does This Unit Mean?

This unit is about ensuring that learners, trainees, apprentices or work experience personnel are properly supervised and supported so they can work safely within the workplace.

The unit requires learners to prepare for the trainee's arrival, provide appropriate induction and supervision, monitor their health, safety and welfare and ensure any additional support or training needs are identified and addressed.

In simple terms, this unit is asking: “Can you safely introduce, supervise, support and monitor a learner in the workplace?”

What Competence Does This Unit Require?

You are expected to demonstrate that you can:

• Prepare the workplace for a trainee.
• Provide or arrange a suitable induction.
• Define the trainee's role and responsibilities.
• Identify risks associated with the trainee's work activities.
• Ensure appropriate control measures are implemented.
• Provide supervision and support.
• Monitor the trainee's performance and wellbeing.
• Identify additional training needs.
• Review progress and update supervision arrangements.
• Communicate concerns to appropriate persons.

The focus is not on simply assigning work to a trainee.

The focus is on demonstrating that the trainee can work safely, receive appropriate support and develop competence while protecting their health, safety and welfare.

Evidence Requirements: Unit 03

1. How do you define your responsibilities for supervising a trainee?

   Maps to AC 1.1

   Evidence Examples:

   • A job description, supervision procedure, learner agreement, workplace policy or supervision plan defining your responsibilities for a trainee entering the workplace.
   • Evidence showing that you understood and accepted those responsibilities.

2. How do you prepare for a trainee entering the workplace?

   Maps to AC 1.2 (a, b, d)

   Evidence Examples:

   • A planned induction programme delivered or organised by you, together with a clear job role or programme of work activities defined for the trainee.
   • Evidence showing that suitable work equipment and personal protective equipment were available before the trainee started work, and that the trainee knew how to use them, such as induction records, PPE issue records or training sign-off.

3. How do you assess whether the workplace is suitable for the trainee?

   Maps to AC 1.2 (c)

   Evidence Examples:

   • A risk assessment, learner suitability assessment, workplace assessment or induction checklist showing that available information was obtained to assess the suitability of the workplace for the specific trainee.
   • Evidence showing that risks associated with the trainee's activities were considered.

4. How do you ensure the trainee understands health and safety requirements before starting work?

   Maps to AC 1.2 (e), 1.4

   Evidence Examples:

   • Induction records, training records, briefing records or learner sign-off records showing that health and safety information and training was provided in line with the employer's requirements and health and safety legislation.
   • Evidence confirming that the trainee demonstrated understanding of safe working practices, and of their own responsibilities towards their health and safety and that of others, prior to entering the workplace.

5. How do you identify and report control measures needed to protect the trainee?

   Maps to AC 1.3

   Evidence Examples:

   • A risk assessment, supervision plan, hazard report or workplace assessment identifying all control measures needed to ensure the health and safety of the trainee.
   • Evidence showing that the control measures were reported to the responsible person.

6. How do you inform others of their responsibilities for the trainee's health, safety and welfare?

   Maps to AC 1.5

   Evidence Examples:

   • Emails, meeting minutes, supervision records, briefing records or training records identifying the responsibilities of all others who will be involved with the trainee.
   • Evidence showing that those persons were informed of their responsibilities for the trainee's health, safety and welfare.

7. How do you develop and implement a supervision plan for the trainee?

   Maps to AC 1.6

   Evidence Examples:

   • A supervision plan, training plan, learner programme or work schedule showing planned supervision arrangements, including arrangements to cover absences.
   • Evidence showing that the plan was implemented, recorded and monitored.

8. How do you explain supervision and health and safety responsibilities to the trainee?

   Maps to AC 2.1

   Evidence Examples:

   • Induction records, briefing records, supervision records or training records showing that you explained to the trainee the responsibilities for supervising and monitoring health, safety and welfare in the workplace.
   • Evidence showing that the trainee understood the arrangements.

9. How do you check that the trainee understands and follows safe working practices?

   Maps to AC 2.2

   Evidence Examples:

   • Observation records, supervision records, competency assessments, training records or workplace assessment records showing checks that the trainee understands their job role or programme of work.
   • Evidence showing that the trainee knows, understands and follows instructions and safe working practices.

10. How do you provide ongoing support and guidance to the trainee?

    Maps to AC 2.3

    Evidence Examples:

    • Supervision records, coaching records, mentoring records, progress reviews, meeting minutes or emails showing ongoing information, advice and support.
    • Evidence showing that guidance related to safe working practices and organisational instructions.

11. How do you identify and address additional training needs?

    Maps to AC 2.4

    Evidence Examples:

    • Training needs analyses, supervision records, competency assessments, appraisal records or progress reviews identifying additional training needs relative to the trainee's health, safety and welfare.
    • Evidence showing that the training needs were recorded and met.

12. How do you assess the trainee's understanding and compliance with health and safety requirements?

    Maps to AC 2.5

    Evidence Examples:

    • Observation records, competency assessments, progress reviews, supervision records or workplace assessments.
    • Evidence showing that the trainee's understanding of, and compliance with, health and safety requirements was reviewed on a regular basis.

13. How do you work with others to support the trainee's development?

    Maps to AC 2.6

    Evidence Examples:

    • Meeting minutes, emails, progress reviews, training records or supervision records showing liaison with managers, supervisors, assessors, trainers or mentors.
    • Evidence showing actions agreed to support the trainee's progress.

14. How do you review and update the supervision plan?

    Maps to AC 2.7

    Evidence Examples:

    • A reviewed supervision plan, progress review, learner review or development review showing your contribution to reviews.
    • Evidence showing that the supervision plan was regularly updated and the updates recorded, based on the trainee's progress or changing needs.

15. How do you report concerns about the trainee's health and safety performance?

    Maps to AC 2.8

    Evidence Examples:

    • Emails, meeting minutes, supervision records, progress reviews, incident reports or concern reports identifying concerns regarding the trainee's performance relative to health and safety.
    • Evidence showing that the concerns were reported to the responsible person.